| Job Title: |
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Executive Secretary |
| Category: |
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Clerical/Admin |
| Total Positions: |
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1 |
| Job Location: |
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Karachi |
| Gender: |
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Male |
| Minimum Education: |
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Masters |
| Career Level: |
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Experienced Professional |
| Minimum Experience: |
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10 Years |
| Apply By: |
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May 22, 2025 |
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| Job Description: |
Location: Karachi
Responsibilities:
Executive Support:
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.
Communication Management:
- Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.
- Draft and proofread correspondence, reports, and presentations on behalf of executives.
Document Management:
- Maintain and organize electronic and physical files, ensuring easy retrieval of information.
- Assist in the preparation and distribution of reports, presentations, and other documentation as needed.
Meeting Coordination:
- Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.
- Ensure follow-up on action items and deadlines resulting from executive meetings.
Confidentiality and Discretion:
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain a high level of confidentiality in all executive matters.
Office Administration:
- Oversee general office operations to ensure efficiency and functionality.
- Order and maintain office supplies and equipment.
Task Prioritization:
- Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.
Qualifications:
- 10+ years of experience as an Executive Secretary or similar role.
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Strong organizational and multitasking skills.
- Exceptional communication and interpersonal abilities.
- Proficiency in office software (e.g., Microsoft Office Suite).
- High level of confidentiality and discretion.
- Detail-oriented and capable of maintaining accuracy under pressure.
- Excellent time management and prioritization skills.
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| Company Information |
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Company Name: TELEC Electronics & Machinery Pvt Ltd
Company Description:
TELEC Electronics & Machinery (Pvt) LTD as one of the leading Trading & Technical Service Providing Company in Pakistan, established in 1964, registered with all the major Government & Private Sector Organizations, Ministry of Defence (Airforce, Army & Navy) and other autonomous bodies as suppliers/contractors, in the field of SMT (PCB Manufacturing), Avionics Communications, Telecommunications Broadcasting, Electronics test measuring instruments and electronic warfare equipments. and we are reputed with good will, as we have channelized our business and name worldwide. Our team is fully equipped with professionals of the relevant fields and they are yielding good name and business for their organization. Now it is our latent desire to develop some deep rooted business relations with your company .We are in good position to market your products at potential outlets here in Pakistan. We have a large numbers of clients based in both the private and Govt. sectors.They mostly deal with electronic assembling, testing, and production, including PCB manufacturing, stuffing of components using screen printers, automatic pick and place machines, re-flow ovens etc. We are authorized representatives of many production-related companies worldwide like TERADYNE USA, Conceptronic USA,DEK USA,ETS-Lindgen USA, Amplifier Research USA, MYDATA Sweden, Vitronics-Soltec etc. Not only we help procure systems/machines for our clients, we also provide Technical Services to the clients especially during the warrantee period(normally one year or as agreed in the contract). For this purpose, we have qualified engineers (having degree in electronics/electrical engineering) who, on a complaint, visit the customers on-site within 24 Hrs. and provide the needed help. To handle this task, we get our engineers trained with our principals (OEMs) after the procurement of the machines. In addition to providing a prompt response to the customers, the services provided from our company helps our principals to avoid unnecessary on-site visits by their engineers, which at times can become quite expensive/ difficult especially due to insurance/security problems.
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