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Area Administration / HR Officer ACTED Pakistan More jobs from this company	Email this job

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Job Title:		Area Administration / HR Officer
Total Positions:		1
Job Location:		Chitral
Gender:		No Preference
Minimum Education:		Bachelors
Degree Title:		Business Administration
Career Level:		Entry Level
Minimum Experience:		3 Years
Salary Range:		PKR 0 to 0 per Month
Apply By:		Oct 19, 2018

Job Description:

Assignment

The HR / Administration Officer works under the direct supervision of the Country HR / Admin Manager and is responsible for all administrative and human resource matters for the Islamabad office and bases according to ACTED guidelines. In addition, the HR / Administration Officer is also responsible for liaison with external stakeholders as per the request of Country HR / Admin Manager.

Responsibilities
1. Administration

Prepare administrative documents such as internal memos and letters upon request.

Ensure that administrative procedures are implemented according to ACTED guidelines;

In charge of premises contract making and / or renewal as and when requested by Coordination;

Maintain premise follow up table of the capital office and send it to Country HR / Admin Manager on the 10th of each month.

Make regular visits to each departments in order to ensure the proper understanding and implementation of ACTED administrative and HR procedures.

Have E-mail contact with Paris and other ACTED country offices regarding arrival and departure of International staff & keeping informed Country HR/Admin Manager in Cc of his/her all e-mail correspondences. Keep all International and senior national staffs’ passport copies.

Ensure ACTED Pakistan rules, regulation, processes and procedure are in place at area offices.

2. Filing:

Maintain all administration files in the country office, including personal folders for every staff member

Ensure that no-one has access to personal folders, except upon specific request from Manager.

Supervision of HR/Admin Assistant for doing proper filling.

3. Recruitment:

- If requested by Area Manager, prepare vacancy announcements for recruitment of national staff for the area and circulate through relevant channels;

- For recruitment, set up short listing and interview panel, to be approved by Coordination.

- Check references of candidates upon request of Coordination

- Inform candidates about result of interviews and follow up hiring of successful candidates.

- Prepare employment contracts for new staff

- Ensure that all staff, including those newly recruited, is in the possession of and aware about ACTED guidelines and procedures as described in the HR Manual.

4. Staff Follow-Up

- Make sure all HR procedures are implemented according to ACTED guidelines and standards;

- Ensure that attendance sheets, leave request forms and other required forms are maintained in the area office

- Collect attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis

- Maintain vacation and sick leave follow-up table for all area staff

- All attendance sheets, leave request forms and other required forms, as well as vacation and sick leave follow-up tables to be sent to Country Office the first week of each month

- Prepare contract amendments upon request of Area HR / Admin Manager.

- Ensure that staff appraisals are regularly made, as per HR Manual.

- Prepare the HR Titanic and send it the Country HR / Admin Manager for prior approval on 20th of each month

- Send HR Titanic to Head Office Administration Officer on 22nd of each month for final approval;

- Send a hard copy of the signed HR Titanic Head Office Administration Officer on 27th of each month.

Required Skills:

Good communication skills,basic excel

Company Information

Company Name: ACTED Pakistan
Company Description:
ACTED is a non-governmental organization with headquarters in Paris. Independent, private and not-for-profit, ACTED operates according to principles of non-discrimination and transparency. Our mission is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future; thus contributing to the Millennium Development Goals. ACTED ‘Links Relief, Rehabilitation and Development’ to provide continued support to vulnerable communities as their needs evolve.

ACTED has been present in Pakistan since 1993 with assistance ongoing presently in Sindh, Khyber Pakhtunkhwa (KP), the Federally Administered Tribal Areas (FATA) and Azad Jammu Kashmir. The country programme comprises of four key pillars:
Pillar 1 – Humanitarian assistance – Through this component, ACTED supports the emergency and early recovery needs of communities following disasters. In recent years this has included support for communities affected by floods, earthquakes and the complex emergency;
Pillar 2 – Income generation and sustainable livelihoods – ACTED has extensive experience in this sector including market-oriented vocational trainings, basic skills development, as well as on and off-farm livelihood assistance;
Pillar 3 – Social cohesion and access to basic services – ACTED improves access to basic services through a range of measures including support for educational institutions, community infrastructure and local governance. Social cohesion is a key component to ensuring equitable service provision. ACTED’s interventions include the establishment of local representation bodies as well as supporting the rights of women, minorities and marginalized groups;
Pillar 4 – Environmental protection and community resilience – This pillar aims to mitigate some of the effects of recurrent disasters, climate change and environmental degradation. Interventions start at a household level, such as construction of fuel efficient